What actually gets recorded on delivery day
The distributor's van arrives, cartons come off, bori is signed — and in most shops that's the entire system. In StoreSaathi it takes ninety more seconds: pick the supplier, enter items at invoice prices (not old remembered ones), quantities land straight into stock, and the amount lands into that supplier's balance if not paid cash.
Three quiet wins from boring records
- Honest margins: sale minus recorded cost = real profit per item (profit tracking). Guessed costs poison everything downstream.
- Rate-check leverage: when Bhai-sab says "pichli baar bhi yehi rate tha", your history politely disagrees — or confirms.
- Shrinkage isolation: stock missing between delivery and shelf points to transport/handling, not mystery (reduce stock loss).
Returns: the money already yours
Damaged biscuits, slow-motion stock you over-ordered, expired batches discovered early — suppliers accept these back, but only shops with clean records get full credit. A purchase-return entry mirrors the original invoice, adjusts stock down, and keeps the supplier ledger truthful. The habit pairs naturally with the weekly stock check.
Supplier khata, same discipline as customer khata
You expect customers to settle accurately; distributors appreciate the same courtesy. Per-supplier ledgers show deliveries, payments made and outstanding — settle monthly without the "mera khata dekh lo" dance. Same engine that powers your customer ledgers, pointed the other direction.
All included in standard plans — pricing here (500/mo · 4000/yr · 10000 lifetime till 30 Sep) — free start via the trial; offline always (offline mode).