The real cost of "approximate" stock
Most shops don't know their stock — they remember it. That works until capital sits buried in slow items while bestsellers run dry mid-weekend, expired batches hide behind new ones, and monthly counting turns into an argument with the shelf. The fix isn't counting harder; it's making every sale and purchase update one shared record.
What StoreSaathi tracks per product
- Purchase and sale prices, so margin is visible per item.
- Variants for sizes/colors and batch details where relevant.
- Brand and category grouping for fast browsing of large lists.
- A minimum/reorder level that powers the low-stock view.
- Automatic quantity changes from bills, refunds and purchase entries.
Built for real restocking rhythm
Buying day: enter supplier deliveries as purchases (linked suppliers live in supplier & purchase management) and stock rises instantly — including damaged-goods returns via purchase return entries.
Selling hours: checkout deducts silently; nothing to remember.
Reorder time: open the low-stock list — see also using low-stock alerts, setting sensible reorder levels and finding low-stock products fast.
Weekly audit: spot-check fast movers against the shelf using the weekly stock check routine; shrinkage shows up as small differences you can investigate early instead of discovering at year-end.
Large product lists? Import them
Shops migrating hundreds of items don't type forever: CSV/XLSX bulk import brings existing lists in, then barcode labeling keeps the physical shelf matched to the digital record — covered in barcode billing and naming products for inventory.
If your records currently live in registers, compare approaches in paper vs digital inventory, then start the free trial with just your ten fastest items — accuracy becomes obvious within days.